Minutes April 2019

MINUTES

East Dubuque District Library

Board of Trustees Meeting

Wednesday, APRIL 10, 2019 5:00 PM at 122 Wisconsin Ave. East Dubuque

Call to Order, Regular Board Meeting

Roll Call:       Present –      Lisa Appel, Stephanie Lange, Rick Leute, Kay Zillig, Linda Phillips, Kevin                                                 Kramer, Deb Ehrler

                   Absent –       none

                   Time –          5:00 PM                          

Quorum declared.

Public/Citizen Input: 

Changes to the Agenda 

Foundation Update: March 6, & March 13, 2019 meetings: Goals – see attached packet

Directors Report by Jessica Arnold, Director

Treasurers Report for March 2019:  We accept the Treasurers Report from Accountant, which will be filed for audit.

Consent Agenda

Minutes of the March 2019 Board of Trustees Meeting

Payment of invoices and payroll as presented

Kay made a motion and Lisa seconded to approve the Consent Agenda.

          Roll Call:       Ayes – Lisa Appel, Stephanie Lange, Rick Leute, Kay Zillig, Linda Phillips,

                                      Kevin Kramer, Deb Ehrler                      Time:  5:13 PM

                             Nays – none

          Motion carried.

Unfinished Business

1. On a motion made by Stephanie and seconded by Linda, the attached quote was substantially approved for the circulation area furnishings including ADA accessible desk,

          Roll Call:       Ayes – Lisa Appel, Stephanie Lange, Rick Leute, Kay Zillig, Linda Phillips,

                                      Kevin Kramer, Deb Ehrler                      Time:  5:30 PM

                             Nays – none

          Motion carried.

New Action Items

2. On a motion made by Kay and seconded by Linda, the Board raises the cost of printing a copy of library photos from the library records to $5.00 per print.  This includes researching, downloading and printing.  The maximum size is 8 ½ x 11 only.  Historian may incur additional charges for complex orders.

          Roll Call:       Ayes – Lisa Appel, Stephanie Lange, Rick Leute, Kay Zillig, Linda Phillips,

                                      Kevin Kramer, Deb Ehrler                      Time:  5:43 PM

                             Nays – none

          Motion carried.

3.  On a motion made by Lisa and seconded by Kay, the Library Director’s spending cap on a single item was revised from $500 to $1,000.

          Roll Call:       Ayes – Lisa Appel, Stephanie Lange, Rick Leute, Kay Zillig, Linda Phillips,

                                      Kevin Kramer, Deb Ehrler                      Time:  5:48 PM

                             Nays – none

          Motion carried.

Informational

4. City filled a small depression in the grassy lot on north side of library 04-05-19.

5.  Library space revitalization grant submitted 03-19-19.

6. The City donated furnishings to the Library 03-28-19.

7.  Demolition of the building next door will commence once city permits are filed.

8. The Library was awarded an Illinois State Per Capita Grant $5,667.50.

9. April 2, 2019 Trustee election results were reviewed.

Adjournment motion made by Kevin and seconded by Rick.  Motion carried. Time: 5:52 PM

          Motion:                  Second:

Respectfully submitted,

Deb Ehrler, Secretary

East Dubuque District Library Officers:                                                                  Other Board Members:

President:           Stephanie Lange                                                                               Kay Zillig

Vice President:  Lisa Appel                                                                                           Linda Phillips

Treasurer:           Rick Leute                                                                                           Kevin Kramer

Secretary:           Deborah Ehrler

Library Director:  Jessica Arnold