Minutes December 2018

MINUTES

East Dubuque District Library

Board of Trustees Meeting

Wednesday, December 12, 2018

4:45 PM at 122 Wisconsin Ave. East Dubuque

East Dubuque District Library Board of Trustee meeting called to order at 4:45 pm.

Roll Call:       Present:  Stephanie Lange, Kay Zillig, Linda Phillips, Kevin Kramer, Deb Ehrler                                  Absent:  Lisa Appel, Rick Leute     Also present:  Library Director Jessica Arnold

Declaration of Quorum

Citizen’s Input

Correspondence

Changes to the Agenda

Committee Meeting Reports:  None

Foundation Update:  Next meeting, Thursday January 17, 2019 at 3:00 PM.

Directors Report

Treasurers Report for November 2018:  We agree to receive the Treasurers Report from Accountant, which will be filed for audit.

Consent Agenda

A motion was made by Kay and seconded by Linda to approve the minutes of the November 2018 Board of Trustees Meeting with corrections noted and with payment of invoices and payroll as presented.

Roll call vote:   Ayes – Stephanie Lange, Kay Zillig, Linda Phillips, Kevin Kramer, Deb Ehrler

                     Nays – none                              Absent: Lisa, Rick

Unfinished Business

1. DRA grant is complete.

2. Building & Grounds update including placing rocks on library property near neighboring property, painting front of library, trimming bushes in front of library, and cutting down tree near neighboring property.

A.  Chuck & Jamie Williams of Williams Excavating, placed boulders by the library parking lot.

New Action Items

1   A motion was made by Kevin and seconded by Linda approving the Annual Schedule of Regular Meetings including adjusting the start time from 4:45 PM to 5:00 PM. ILCS 120/2.03.  Motion carried.

2.  The board tabled a resolution to preapprove a tax abatement for an economic district.  A query was sent to Attorney Lenzini, whose response was read. 

          2A. Deb Ehrler left at 5:30 PM

3 Motion was made by Stephanie and seconded by Linda to authorize a staff member to move into  a half time status employee with half time benefits.  Motion carried. Move will occur in January 2019 and Wagner Accounting will process all forms.

4. Motion made by Linda and seconded by Kevin to accept the audit which was received 11-20-2018.  

4A. Motion made by Stephanie and seconded by Linda to authorize payment of $5,900 for the Audit and $495 for digital filing of the State Comptroller’s Report.  Motion carried.

Roll call vote:   Ayes – Stephanie Lange, Kay Zillig, Linda Phillips, Kevin Kramer

                     Nays – none                     Absent: Lisa, Rick, Deb

5. Motion made by Kay and seconded by Kevin to approve all adjusting journal entries recommended by auditor and authorize accountant to make any adjustments and resultant fund to fund transfers. Motion carried.

6.   Motion made by Stephanie and seconded by Linda that the closed session minutes remain closed. (5ILCS 120/2.06)

Roll call vote:   Ayes – Stephanie Lange, Kay Zillig, Linda Phillips, Kevin Kramer

                     Nays – none                                        Absent: Lisa, Rick, Deb

7.  Listed are the nine closed Holidays for the upcoming calendar year as per library policy.

 Only the 3 dates with *asterisk are paid

New Year’s Day*               Memorial Day                   Independence Day

Labor Day                        Thanksgiving Day*            Thanksgiving Friday

Christmas Eve                   Christmas Day*                New Year’s Eve

8.  Per Capita Grant is in progress

 Informational Items:

9.  Board members meet one hour earlier January 9th, to view ADA centered archived online class “JJ’s List” for the upcoming per capita grant.

10.  Trustee election update

11.  Staff from Giese Roofing worked on the roof to repair leak on December 4, 2018.

12.  Automatic bank deposit of Jo Daviess County Final Tax Distribution  $52,550.01 and $136.66 Final interest distribution, see www.jodaviesscounty.org.  

13.  Foundation update

14.  Policy section attached to review prior to February meeting.

Motion to adjourn made by Linda, seconded by Stephanie. Motion carried.  Time: 6:00 PM

Respectfully submitted,

Deb Ehrler, Secretary

East Dubuque District Library Officers:                                            Other Board Members:

President:     Stephanie Lange                                                     Kay Zillig

Vice President: Lisa Appel                                                            Linda Phillips

Treasurer:     Rick Leute                                                              Kevin Kramer

Secretary:     Deborah Ehrler