Minutes July 2018

AGENDA East Dubuque District Library
Board of Trustees Meeting
Wednesday, July 11, 2018   FY 2018-2019
4:45 P.M. at 122 Wisconsin Ave., East Dubuque 

Hearing for Budget and Appropriation Ordinance 2018-2019 #04.
Motion to open Budget & Appropriations Hearing.
A motion was made by Linda and seconded by Kay to open the Hearing for Budget and Appropriation Ordinance 2018-2019 #04:

Roll call attendance: Present – Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute, Linda Phillips,

Kay Zillig, Deb Ehrler

Absent – none

Motion carried                                                Time: 4:52 PM

Call to order
Public Hearing for Budget and Appropriations Ordinance
Motion to adjourn the Hearing for Budget and Appropriation Ordinance 2018-2019 #04 was made by Lisa, seconded by Kevin.
Roll Call:         Ayes:  Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute,    Linda Phillips, Kay Zillig,

Deb Ehrler

Nays:  none

Motion carried.                                                           Time:  4:55 PM

Call to Order Regular Board Meeting
A call to order motion was made by Lisa and seconded by Linda
Roll Call:         Present – Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute, Linda Phillips,

Kay Zillig, Deb Ehrler

Absent – none                                                             Time:  4:56 PM

Quorum is verified.

Introduction of Visitors and public comment-Discussion

Corrections or Additions to the Agenda-Discussion and Action
Librarian’s Report:
Treasurer’s Finance Report for June 2018: (Discussion) The Treasurers Report will be filed for audit.

Consent Agenda
Approval of Minutes of the June 2018 Regular Board Meeting
Motion to approve the minutes of the June 2018 meeting was made by Lisa, seconded by Linda. Motion carried.
Approval of payment of operating expenses & payroll as presented.  Roll Call Vote. (Action )
Motion was made by Lisa and seconded by Kay to approve the payment of operating expenses & payroll as presented.
Roll Call:         Ayes:  Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute,    Linda Phillips, Kay Zillig,

Deb Ehrler

Nays:  none                                                     Motion carried.

Approval of Closed Minutes of Personnel Committee Meeting 06-08-2018
Approval of Minutes of Budget and Finance Committee Meeting 07-05-2018
Approval of Minutes of Building and Grounds Committee Meeting 07-05-2018
A motion was made by Stephanie and seconded by Rick to approve the minutes of Personnel Committee Meeting 06-08-2018, the Budget and Finance Committee Meeting 07-05-2018, and the of Building and Grounds Committee Meeting 07-05-2018.            Motion carried

Committee reports
Budget & Finance Committee: See attached Minutes
Building & Grounds:   See attached Minutes and Agenda Items
Foundation Meeting:  July 19, 2018 at 3:00 pm at the home of Katherine Kelly, President.
The Foundation and Board hope to set a joint meeting this fall.

Continued Business

  1. Website Project update.
  2. Technology Project update.
  3. Dubuque Racing Association Grant update.
  4. Illinois State Library Grants update.

New Business-

  1. A motion to adopt the Budget & Appropriation Ordinance 2018-2019 #04 was made by Lisa and seconded by Kevin.
    Roll Call:         Ayes:  Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute,    Linda Phillips, Kay Zillig,

Deb Ehrler

Nays:  none                 Motion carried.                                   Time:  5:29 PM

  1. A motion was made by Kay and seconded by Kevin to approve the Building and Maintenance Ordinance 2018-2018 #3.
    Roll Call:         Ayes:  Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute,    Linda Phillips, Kay Zillig,

Deb Ehrler

Nays:  none                 Motion carried.                                   Time:  5:32 PM

  1. On a motion by Stephanie and seconded by Lisa approves the passage of internal working budget for FY 2018-2019, incorporating any adjustments from Wagner Accounting
    Roll Call:         Ayes:  Lisa Apple, Kevin Kramer, Stephanie Lange, Rick Leute,    Linda Phillips, Kay Zillig,

Deb Ehrler

Nays:  none                 Motion carried.                                   Time:  5:41 PM

  1. TABLED: Approval of Resolutions 2018-2019 #03 transferring corporate funds into the Special Reserve Fund
  2. The 1st tax distribution in the amount of $47,561.15  was automatically deposited into bank by County Treasurer on June 20, 2018 ten days before the new Fiscal Year  www.jodaviess.org
  3. Director and officers do not need to sign an updated bank signatory card at DB&T until next year.
  4. USDA is requesting additional forms and reports.
  5. Brief General Building and Grounds review.
  6. Building report on the Library roof by Trustee Kramer.
  7. The Board gives approval to Kevin Kramer to top and trim the bottoms of the cedars along the Wisconsin Ave side of the library.
  8. The Board approved the removal of the dead tree on library property by Kevin Kramer and Mark Schueller; if unable to do so, by Tom Arnold at no cost to the library.
  9. The Board asked the Director to speak to Rick Brestrup about the repairs, stucco and painting of the front of building flower bed area; and in the alternative, obtaining price quotes.
  10. The Board asked the director to research possible replacement of wiring and spotlight for the outdoor flag area; including mounting a solar powered light.
  11. The Board asked the Director to research front and sides of building for addition of library signs.
  12. The Board asked the Director to obtain bids for the possible installation of outdoor security cameras.
  13. The Board asked the Director to obtain bids for the removal and replacement of window tinting on all upper area windows.
  14. Briefly discussed possible expansion of library entryway.

Motion to adjourn was made by Lisa and seconded by Linda.  Motion carried.

Respectfully submitted,

Deb Ehrler, Secretary

East Dubuque District Library Officers:                                                   Other Board Members:

President:        Stephanie Lange                                                         Kay Zillig

Vice President:  Lisa Appel                                                                Linda Phillips

Treasurer:        Rick Leute                                                                  Kevin Kramer

Secretary:        Deborah Ehrler